Visa Support Services

Expert Guidance for Business & Visit Visas

Our Visa Services

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Visa Consultation

We evaluate your travel purpose, documents, and destination requirements to identify the optimal visa type for your specific needs.

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Document Review

Tailored checklist for each embassy with thorough document review to ensure compliance with all requirements.

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Form Guidance

Expert assistance in completing visa forms accurately based on your specific itinerary and travel profile.

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Appointments

We handle embassy appointments, biometric submissions, and visa center visits with optimal scheduling.

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Interview Prep

Comprehensive training with sample questions and strategies for US, UK, and other interview-required visas.

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Application Tracking

Regular status updates and notification when your passport is ready for collection after processing.

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USA

U.S. Visa Application Support Services

We provide end-to-end support for U.S. visa applications including:

  • General consultation and guidance
  • Comprehensive document review
  • Completion of the DS-160 visa application form
  • Appointment scheduling
  • Interview preparation

U.S Visas we provide support for

B1 Visa – Business Visitor
The B1 visa is designed for individuals traveling to the United States temporarily for business purposes. It is suitable for professionals attending meetings, conferences, training sessions, or conducting business negotiations.

B2 Visa – Tourist Visitor
The B2 visa is intended for travelers visiting the U.S. for tourism, leisure or medical treatment. It covers purposes such as vacations, family visits, attending social events or receiving specialized medical care.

B1/B2 Visa – Combined Business and Tourism
The B1/B2 visa allows for both business and tourism travel—either on the same trip or separate trips. It is typically issued as a multiple-entry visa, offering flexibility for a wide range of short-term visits for Business or Tourism

F1 Visa – Student Visa
The F1 visa is for international students seeking to pursue full-time academic programs at U.S. government-approved institutions, including universities, colleges, and accredited language training centers. Applicants must first obtain an acceptance letter and a Form I-20 from the institution.

If you are unsure whether your purpose of travel falls within the above categories, please contact us info@thetravelerportal.com or +256 771 456146 for further guidance.

Documents that may be required at the U.S. Visa Interview

  • Valid passport
  • DS-160 confirmation page
  • Visa fee payment receipt
  • Appointment confirmation letter
  • Recent passport-size photo (U.S. dimensions)
  • Invitation Letter and or Hotel Reservation (whichever is applicable)
  • Travel itinerary or flight details
  • Family-related documents (as applicable)
  • Proof of Finances
  • Proof of Employment
  • Medical documents if traveling for medical reasons
  • For Students: Form I-20 and other academic documents

Additional documentation may be required depending on the consulate’s guidelines at the time of your application.

Important Information Required when filling the DS-160 Visa Form

  1. Passport details and a recent photo
  2. Marital status; if married, spouse’s passport information
  3. Current residential address
  4. Active telephone numbers and email addresses
  5. List of your social media accounts (e.g., Facebook, Instagram, Twitter)
  6. Information about your parents
  7. Intended travel dates and city of entry into the U.S.
  8. Places you plan to visit in the U.S.
  9. Address of where you will stay in the U.S
  10. Details of the individual or organization funding your trip (name, address, contact info)
  11. Full contact details of your U.S. reference or host
  12. Full current employment details
  13. Full previous employment details
  14. Educational background and qualifications
  15. List of countries visited in the last five years
  16. Tribal affiliation and languages spoken

Additional information may be required depending the U.S. Embassy's current requirements. For all other types of U.S. visas, we offer general guidance and support throughout the application process.

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Canada

Canada Visa Application Support Services

We offer comprehensive assistance with Canada visa applications, such as:

  • General consultation and guidance
  • Online application form filling
  • Document review and verification
  • Document scanning, compressing, and uploading
  • Scheduling of biometrics appointment

Canada Visas we provide support for

  1. Temporary Resident Visa (TRV)
  2. Tourist and Business Visitor Visas for purposes such as:
  • Tourism (e.g., holidays or vacations)
  • Visiting family or friends
  • Attending business meetings, conferences, interviews, or events
  • Other eligible short-term visits

If you're unsure whether your purpose of travel falls within the above category, please contact us info@thetravelerportal.com for further guidance.

Documents that may be required for submission with your application

  • Valid passport
  • Invitation letter and or hotel booking (as applicable)
  • Flight itinerary
  • Family-related documents (as applicable)
  • Proof of finances
  • Proof of employment
  • Post-secondary academic documents
  • Medical documents if traveling on medical grounds

NOTE: Additional documents may be required depending on consulate guidelines at the time of your application.

Some of the Important information required when filling the Canada Online Application

  1. Passport details
  2. Marital status; if married, your spouse’s passport information
  3. Passport information of your children (if applicable)
  4. Information about your parents
  5. Current residential address
  6. Contact details (telephone number and email address)
  7. Intended travel dates and city of entry into Canada
  8. Full contact information of your host in Canada
  9. Addresses where you will stay during your visit
  10. Information about the individual or organization sponsoring your trip (name, address, and contact details)
  11. Employment history for the past 10 years
  12. Post-secondary education information
  13. Details of countries visited in the past five years
  14. Current details of Employment

Additional information may be required depending on the Canada Embassy current requirements .For all other categories of Canadian visas, we provide general guidance and support throughout the application process.

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UK

UK Visa Application Support Services

We offer dedicated support for UK visa applications including:

  • General consultation and guidance
  • Filling the online visa application form
  • Appointment scheduling and visa fee payment assistance
  • Review of supporting documents for submission

UK Visas we provide support for

Standard Visitor Visa
You can apply for a Standard Visitor Visa to the UK for various short-term purposes including but not limited to:

  • Tourism (e.g. holiday or vacation)
  • Visiting family and friends
  • Volunteering for up to 30 days with a registered charity
  • Transiting through the UK to another country
  • Attending meetings, conferences, interviews, or events

If you're unsure whether your purpose of travel falls within the above category, please contact us info@thetravelerportal.com for further guidance.

Documents that may be required to be submitted or scanned with your Application

  • Valid passport
  • Completed visa application form
  • Document checklist
  • Visa fee payment confirmation
  • Appointment confirmation
  • Recent passport-size photograph (UK dimensions)
  • Invitation letter and or hotel booking (as applicable)
  • Travel itinerary or flight booking
  • Copies of family-related documents (af applicable)
  • Finance proof documents
  • Employment documents

NOTE: Additional documentation may be required depending on the UK consulate guidelines at the time of your application.

Important information required when filling the UK Visa Application Form

  1. Passport information
  2. Marital status; if married, spouse’s passport details
  3. Passport information of your children (if applicable)
  4. Current residential address
  5. Active contact details (telephone number and email)
  6. Intended travel dates and city of entry into the UK
  7. Places where you will stay in UK
  8. Information about your parents
  9. Information about the individual or organization funding your trip (name, address, and contact info)
  10. Full details of your host in UK
  11. Details of your personal income sources and expenses
  12. Details of Current Employment
  13. Record of International travel for the past 10 years

Additional details may be required depending on the UK Embassy current requirements. For all other categories of UK visas, we provide general advice and guidance throughout the application process.

 

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Schengen

Schengen Visa Application Support Services

  • General consultation and guidance
  • Appointment scheduling
  • Form filling
  • Review and verification of supporting documents

What countries are Schengen states?

Germany, Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden and Switzerland have all acceded to the Schengen Agreement and are thus Schengen states.

Holders of Schengen visas (text on the visa reads ā€œvalid for Schengen statesā€ in the language of the issuing country) may spend an allowed period in the Schengen area, provided their visa is valid at the time.

SCHENGEN VISAS

What is a Schengen visa?

A Schengen visa is an entry permit for non-EU nationals to make a short, temporary visit of up to 90 days to a country in the Schengen area (Schengen States).

Schengen visas come in 3 forms:

  • single-entry visa - allowing you to enter the Schengen area once;
  • multiple-entry visa - allowing several visits to the Schengen area for as long as the visa is valid;
  • airport transit visa - allows you to connect through the international transit area of an airport in the Schengen area during a stopover or a change of flights. It does not allow you to leave the international transit area.

We mainly assist persons wishing to apply for Short-Stay Schengen Visas

Visiting more than one Schengen country?

You will have to obtain the Schengen visa from the country where the main purpose of travel lies. When travelling to more than one Schengen country, submit your application through the country where you will be staying the longest. In case of equally long stays, you have to apply with the Schengen country where you arrive first.

Also travelling to a non-Schengen country?

When also travelling to another country outside the Schengen area (for example in the Caribbean, Croatia, Romania, the United Kingdom and/or the United States), apply for the other visa first, before applying for the Schengen visa. The Schengen Visa may be used if one is visiting for any of the following reasons:

  • Tourism
  • Business
  • Visiting Family and Friends
  • Airport transit
  • Medical treatment
  • Cultural, sports or religious events and film crews

Common Documents or Information that may be required to submit on your day of appointment

  1. One application form duly completed and signed by applicant
  2. One biometric identical colour passport photograph (3.5 cm x 4.5 cm) not older than six months, bright (white) background
  3. Passport not older than 10 years, valid for at least 6 months after intended return journey. The passport must have at least two empty pages.
  4. Copy of passport bio-data page and copies of all previous Schengen visas and residence permits
  5. Proof of medical insurance for the duration of stay, minimum cover of Euro 30.000,00 and valid for all Schengen countries.
  6. Travel itinerary, self-written indicating your travel dates, destinations, point of entry/exit and duration in the Schengen area (please note that an airline reservation/ticket are not required). Please make sure that your itinerary tallies with the rest of your documentation: for example, if you arrive in Germany on the 15th of June, your medical insurance should equally start on 15th of June, also, your hotel reservation, if required, should cover the period starting from 15th of June. The same applies for your departure date.
  7. Proof of personal regular income or means of subsistence (i.e. salary certificates, bank statements covering the last 3 months) even if you are not paying the travel costs yourself (Housewives or students: Letter, bank statements, passport copy from the person, who sponsors your life in Uganda).
  8. Employees/Students:
    Introduction letter from company/University/School including postal address and telephone number, explanation regarding the necessity of the business trip, the precise activities of the organisation, how long the applicant has been with the company and his monthly income.
  9. Self Employed:
    Official documents of the business in Uganda (e.g. ā€œCertificate of Incorporationā€ and ā€œTrading Licenceā€), financial status of company
  10. Additional Documents for Minors:
    1. Notarized Consent Letter from Both Parents
    2. Birth Certificate of the applicant
    3. Passport Copies of both parents
  11. Supplementary Documents to submit for BUSINESS/CONFERENCE TRIP
    1. A recent and signed formal invitation from your business partner/organisation stating duration and purpose of the visit and – if applicable – funding of the journey
    2. If your trip is not or only partly funded by your business partner/inviting organisation: Proof of financial status of your company/your employer in Uganda (i.e. bank statements covering the last 3 months)
    3. Proof of hotel reservation covering all your stay in the Schengen countries
  12. Supplementary Documents to submit for SELF-FUNDED TOURIST TRIP
    1. Itinerary and confirmed hotel booking covering all your stay in the Schengen countries
    2. Proof of sufficient funds to support yourself during your stay (e.g. bank statements of current account, salary slips of the last 3 months, etc.)
  13. Supplementary Documents to submit for TRIP TO VISIT FAMILY & FRIENDS
    1. A signed invitation from your host stating at which address the applicant is going to stay, the nature of the relationship and the purpose and duration of the visit
    2. Passport copy from your host (data page and page with residence permit of your host)
    3. In case of family visit: relevant documents to prove the family relationship (e.g. marriage/birth certificates)

Additional documents will/may be requested by the Embassy which are not stated here.

Please be advised that submitting all required documents is not a guarantee that a visa will be granted and that a visa is no guarantee of access to the Schengen territory. The final decision remains with the immigration office at the border/entry point.

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South Africa

In South Africa, visas for tourism and for visiting family and friends are issued for a maximum of three months. Short term visit visas do not allow the applicant to switch into a longer term South African immigration service and although short term study is permitted, an applicant may not study for longer than the grant of their visa. Where students wish to continue studying in South African for longer than three months, a study visa/permit application must be submitted. In all cases where visas/permits are issued, the visitors must return to their country of residency upon expiry.

The common Short term Visitor Visa categories include

  • Visa for Conference
    Conference Visas can only be issued to travelers not being paid for work by an entity within South Africa. If the applicant intends to undertake paid work in South Africa, he/she will need to obtain a work permit.
  • Holiday Visa
    This visa is solely for the purpose of leisure travel including vacationing, cruising, sightseeing and other recreational activities. If during any portion of their visit to South Africa, the applicant intends to engage in business or official duties, he/she must refer to other relevant visa sections.
  • Medical Visa
    South African medical visas are available for those who wish to visit South Africa in order to undergo specific medical treatment
  • Business Visa
    A Business Visa is required if during any portion of the visit applicant intends to conduct business or commercial activities. E.g.; Meetings, Conference, Training Visas, Trade Fairs, etc.; such visas can only be issued to travelers not being paid for work by an entity within South Africa. If the applicant intends to undertake paid work in South Africa, he/she will need to obtain a work permit
  • Visa for Training/Attending Meeting
    Training Visas can only be issued to travelers not being paid for work by an entity within South Africa. If the applicant intends to undertake paid work in South Africa he/she will need to obtain a work permit.

Common Documents Required for Submission

  • Two Coloured Recent (less than one month from the date of application) Photographs
  • Applicants should submit in person.
  • Valid Passport with validity for no less than 30 days after the expiry of the intended visit
  • Valid Yellow Fever Vaccination Certificate
  • A complete and signed application form (DHA-84 form) in black ink only.
  • 3 months local Bank Statement (applicant’s) (Up to the Current date of submission) or person sponsoring with bank seal and signed by bank authority, if applicant is incurring expenses on his/her own
  • Certified copies of certificate of registration, company form 7 or form 20, certified copy of certificate of incorporation and all ID copies of directors. (For persons using company documents)
  • Foreign nationals in Uganda must hold a long-term permit valid for at least one year, with a minimum of six months remaining before expiration. The permit must be endorsed in the passport and certified by internal affairs that it’s a true and genuine permit before submission.
  • Bank Letter confirming Account Number, Account Name and Account Balance in figure and should indicate the bank email and contact number of concerned person in bank.
  • Foreign bank statement has to be stamped by the bank and certified by commissioner of oaths. (For that particular country)
  • Consent Letter (Permitting the South Africa High Commission to get information from the bank)
  • Flight Reservation
  • Statement and /or documentation confirming the purpose and duration of visit.
  • Prescribed Visa and service fee.
  • If Invitation is given by citizen of South Africa, the sponsor needs to give his or her government photo ID and passport copy stamped and verified by local police in South Africa.
  • Hotel booking copy in applicant’s name mentioning the duration of stay.(Direct Hotel Email address)
  • If applicant is invited by the host in South Africa and he /she is to stay at host’s house, then the following document’s should be attached. Invitation letter, Certified three month bank statement (Up to Current Date), Certified municipal bills /Body corporate, Lease Agreement (if applicable), copy of Government ID . Should be stamped and certified by South African local police or commissioner of oath.
  • Principal applicants, if employed, needs to provide leave letter from his or her local company.

Minor Dependent Children accompanying applicant to submit:

  • A Birth Certificate
  • In case of Unaccompanied Minor, consent from both the guardian with letters signed by both the parents.
  • In the case of a minor, subject to guardianship or custody, proof of guardianship.
  • In the case of an adopted minor, proof of that adoption along with copies of parents/guardians identification.
  • In case of one parental accompanying minor, written consent from the other parent.
  • In case of minor, a consent Affidavit form should bd filled in and signed by both parents and stamped by the commissioner of oaths.
  • If traveling on medical reasons, a Letter from a Ugandan doctor explaining why the patient needs to be treated in South Africa and referring the kind of treatment patient needs.
  • If traveling on medical reasons, a Letter from South Africa doctor confirming the date of appointment or operation along with an estimate expenses to be envisaged during patient’s along with his or her accompanying person which should include hospitalization costs, medical treatment cost and accommodation costs along with daily food. Full contact details of the South Africa doctor should be furnished along with hospital contact details.

All documents need to be presented at the center in original and a copy. Original will be seen and verified before returning back and copy will be stamped as seen by the center authority.

Kindly be informed that South Africa High Commission reserve will or may request for any additional documents from applicant or even omit asking for what has been mentioned in this write up.

 

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India

Please contact us by sending us an email info@thetravelerportal.com or call us +256 771 456146 for information on how to apply for the India Visa

Why Choose Travel Portal?

Our expertise and personalized approach make the visa process smoother and less stressful

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13+ Years Experience

Over a decade of proven success supporting business and tourist travelers with complex visa requirements.

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Personalized Attention

Country-specific expertise and dedicated support throughout your entire visa application journey.

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24/7 Support

Available to answer urgent questions throughout the process with reliable, professional service.

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Confidential Service

Secure handling of all personal and business documents with strict confidentiality protocols.

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High Success Rate

Proven track record of successful applications through meticulous preparation.

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Fast Turnaround

Expedited processing options available for urgent travel requirements.